Best booking software for UK gyms and studios

You need three things done: run classes and bookings, do the books, and answer the enquiry. Pick one tool for each. For bookings, I'd shortlist TeamUp for a small UK gym, Wodify or PushPress for a box that wants workout tracking, and ClubRight if you want what looks like a UK provider and don't mind asking for a quote.

We don't sell gym management or accounting software, so those picks cost me nothing. Our stake is further down, where the phone comes in: we sell enquiry and call handling, and our top plan adds booking.

Now the limits of this article. I haven't tested these on a live gym. Most vendors' pricing pages wouldn't open for me, so several prices below come from Gymdesk, a rival vendor, which says it checked them on 2 October 2026, in US dollars. Treat every price as a prompt to get a quote in writing. The "best for" column is my judgement.

Booking and membership software

I've kept US dollar prices as shown, and read them as monthly, because I couldn't confirm sterling prices or VAT. Don't convert them and assume. Capterra UK ratings for the others, read on 6 November 2026: GymMaster 4.7 from 173 reviews, Wodify 4.5 from 181, Glofox 4.4 from 356, Zen Planner 4.3 from 271, Mindbody 4.0 from 2,997. Review scores are a rough guide, and they aren't independent tests.

What real UK boxes use

I looked at what the gyms in our pricing guide use. CrossFit Nottingham, CrossFit Monarch and CrossFit Hunta sell through TeamUp. CrossFit Royston uses ClubRight. That's only four gyms and proves nothing about quality, but it tells you those systems can sell UK plans such as tiers, drop-ins and session packs.

The 2027 test

This is the part most reviews miss, and it's the first thing I'd ask. Draft regulations due on 1 January 2027 change what your software needs to do for any member who joins from that date. Ask each vendor, in writing, if it can do these things for UK gyms:

1. Show the full price before sign-up, including any joining fee, wherever a plan's displayed.
2. Let members who joined online cancel online, in one go, without emailing you.
3. Send a written end-of-contract notice within 24 hours of an online exit, or help you do it within 3 working days otherwise.
4. Send reminder notices before a discounted period ends, and about every six months on rolling plans, with proof they were sent.
5. Send a separate cooling-off notice when a discount ends or a long contract renews.
6. Work out a proportionate refund in the 14-day cooling-off period, by days or by visits.
7. Keep the records. The draft guidance says the trader must prove the notices were given.

If a vendor is US-based, press harder. It may not have built for UK rules yet. I couldn't confirm which of these systems pass, so I've left that column out rather than guess. ClubWise, a gym software firm, was publishing on these rules in June 2026, before the January date was announced, so at least some vendors are aware of them. The rules are draft, and this isn't legal advice.

How I'd choose

• Mostly classes, under 100 members: start with TeamUp or the cheapest plan that does recurring payments.
• You run a box: try the workout tracking. Members who log scores may feel more part of things, though I've no data on that.
• You've got door access: check the hardware first, and ask what it adds to the bill.
• You rent to PTs: check how the system handles their clients and their payments.
• You've got more than one site: ask about per-location pricing. It can double your bill.

Check these before you sign up:

• Can you get your member list and payment details out when you leave? I'd expect moving Direct Debits between providers to be the hardest part, so ask how it works.
• What are the payment fees? On a gym, I'd expect these to matter as much as the software. I couldn't confirm GoCardless or other Direct Debit prices for this article, so get them from your vendor.
• Who holds the health forms, and where?
• Is there a minimum term? You're now a subscriber yourself, and business contracts don't get consumer protection.
• Does a marketplace come with it? Ask what's listed by default. ClassPass and Mindbody share a parent company, and Athletech News reported that it merged with EGYM.

Accounting apps

If you're a sole trader with qualifying income above the thresholds, Making Tax Digital needs compatible software. That's £50,000 now, £30,000 from April 2027 and £20,000 from April 2028.

Check your bank first, because free is hard to beat. I didn't check QuickBooks prices. I'd expect most gyms to take payments in batches, so ask your accountant how your booking system's payouts should reach the books. If you're VAT registered, get that set up correctly from day one. Our pricing guide explains why VAT matters so much here.

Answering the enquiry

Booking software starts working once someone's ready to book. It does less when someone rings while you're coaching, or asks a question on Instagram at 21:30. Some vendors may sell AI tools, and I couldn't check those, so ask yours.

See is an AI receptionist worth it? for the prices we could confirm.

Where we fit

We aren't gym management software, so keep your booking system for your timetable, memberships and payments. Our full AI Business Engine adds booking, so ask us how that would sit alongside what you use.

We work before someone books: getting found, answering every call and message, following up enquiries, and asking for reviews. If your problem is what happens once someone's a member, buy one of the systems above. If your problem is getting people through the door, that's what we do.

Don't forget the free ones. A Google Business Profile and the WhatsApp Business app cost nothing and do a lot.

David Bell, founder of Real Business Systems

David helps small UK businesses get found, answer every enquiry and keep customers coming back. We sell some of the services mentioned here, and we say so where they come up.